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Disbursement Guide

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Eligibility, Awards & Disbursements

For Eligibility for Financial Aid at DCCC, it’s necessary to:

  • Be accepted at DCCC in a Title IV-eligible program which includes all Associate Degree programs (and a limited number of Diploma and Certificates).
  • Have earned a recognized HS diploma or High School Equivalency. (May be required for verification.)
  • Complete the FAFSA (listing DCCC) for the appropriate award year and submit any requested information to complete the review process by the priority dates posted below.
  • Maintain Satisfactory Academic Progress for academic eligibility which requires that students:
    • Maintain a cumulative Grade Point Average (GPA) of 2.0 or higher
    • Successfully complete 67% (2/3rds) of the cumulative hours attempted
    • Complete the program within 150% of its required number of credit hours
    • Attempt no more than 30 hours of pre-curricular (developmental) course work
  •  Students may not receive financial aid at another college during the same time period.
  • Students may not exceed the six-year Pell lifetime use limit nor have completed a bachelor’s degree to have Pell eligibility. NC’s State grant funds also have time use limits.

Fall Semester

Spring Semester

Summer Term

FAFSA: June 1FAFSA: November 1FAFSA: April 1
Paperwork: June 15Paperwork: November 15Paperwork: April 15

*Students completing the FAFSA process after the priority date should prepare to pay enrollment expenses to begin classes, however if they are eligible for financial aid they may be awarded throughout the academic year.

Financial Aid Awards

  • Award status notifications are sent via DCCC e-mail and Award Letters viewed on StormTrac.
    • View the Financial Aid Award Letter and the link for “Financial Aid by Year” to see the types of financial aid estimated and the terms funded.
    • Awards amounts are ESTIMATES based on full-time enrollment. Actual amounts paid out depend upon the student’s enrollment level at time of disbursement, institutional charges and remaining aid eligibility.
    • Student Loans are an available resource that requires careful consideration and budgeting since students must repay the borrowed money with interest.
  • Standard financial aid awards are made only for Fall and Spring terms. Summer is not funded.
  • Students using less than 100% of annual Pell funds for fall or spring term may have Pell funds (only) moved to summer term. Students should notify Financial Aid of summer enrollment plans. State Grants do not cover summer.
  • The following enrollment levels determine funding levels for financial aid for all terms.

Enrollment Level Requirements For Financial Aid Awards

Full-Time PLUS   

15 (or more) credit hours

Required Only For PLUS level award of NC Community College Grant recipients


12 (or more) credit hours

Pell & NC Ed Lottery pay max award, but NC Comm. College Grant prorated to full-time award
3/4 Time9-11 credit hoursPell & State Grant awards are prorated down
1/2 Time**6-8 credit hoursPell & State Grant awards are prorated down & minimum enrollment level for loans & State Grants
Less Than Half-Time 1-5 credit hoursOnly Pell-eligible students with an EFC below

*Most Awards Require a minimum of 6 credit hours for payment eligibility. Scholarships Vary Audits “AU”, Credit by Exam “CE”, Transfer Credits, No Shows “NS”, Dropped “D” classes, Deleted classes “X”, or 2nd repeats of previously passed and course not required for completion of the current programs are not included in enrollment hours for financial aid purposes.

Registering and Charging Tuition and Books

  • Students in good standing and an award letter completed will have class schedules HELD to secure their “seats” (prevent drops for non-payment) until financial aid funds are posted.
  • They may also charge books and required supplies in the DCCC Bookstore on the dates below OR Order books on-line at the DCCC Bookstore with their student account info.

Dates to Charge at DCCC Bookstore

All purchases, pre-orders, or returns for credit to financial aid sources MUST be done within these dates each term.
Summer Term 2018May 31 – June 8, 2018
Fall Semester 2018August 8-21, 20182nd 8-Weeks: October 11-19, 2018
Spring Semester 2019January 2-15, 20192nd 8-Weeks: March 14-22, 2019
Summer Term 2019May 28 - June 7, 2019

Disbursement (Payment) Of Remaining Financial Aid Funds

  • Disbursement of aid is made AFTER attendance is confirmed by each course instructor.
    • Classes with start-dates past the first week of the semester will impact reporting times and enrollment calculations for financial aid eligibility.
    • Attendance reports are reviewed monthly for enrollment level changes and any increases will be disbursed in the following month’s disbursement.
  • When funds are posted to the student account; tuition, fees and bookstore charges are paid first.
    • If costs exceed the awarded aid, the student is responsible for the remaining balance.
  • After charges are paid, remaining funds are issued to students based on the selected payment preference. Students set up a preferred payment method when they begin enrollment at DCCC.
    • Students will be contacted by the Business Office and Heartland ECSI to select a preferred payment option for refunds from the College. Students may use their own bank account for direct deposit, create an account for quick access for funds or have a check issues that is issued and sent by postal mail. Information on Federal Cash Management Rules and Disclosures

Financial Aid Disbursement Dates

Disbursements made based on class start dates, attendance, enrollment level, and type of financial aid. Enrollment level (¼, ½, ¾, full-time or full-time PLUS) is reviewed the end of the month and changes to FA processed the following month.
Summer 2018Fall 2018Spring 2019Summer 2019
Disbursement 1July 13, 2018September 21, 2018February 15, 2019July 12, 2019
Disbursement 2July 25, 2018October 19, 2018March 15, 2019July 19, 2019
Disbursement 3N/ANovember 16, 2018April 12, 2019N/A
Disbursement 4N/ADecember 14, 2018May 10, 2019N/A

Return of Unearned Financial Aid Funds Policy for Students

  • Students must attend/participate in classes to earn financial aid funds.
  • Students withdrawing from a term will be reviewed for possible return of unearned financial aid.
  • DCCC calculates the portion of aid that was earned. If it is determined the student did not attend past the 60% date of the enrollment period, the unearned portion must be returned.
  • Students are notified by DCCC e-mail of the required return and may view billing information on StormTrac. Payment must be made within 45 days of notification.
  • Failure to repay unearned financial aid or to resolve resulting debts at DCCC may prevent further financial aid, reenrollment at DCCC, the ability to receive transcripts and possible transfer of billing to a collections agency and/or the US Dept. of Education.